Board Advisory Committees provide advice and recommendations to the Board of Trustees in the areas identified by the charge to each committee. Board Advisory Committee meetings are open to the public, and meeting times and places will be posted at least 48 hours prior to each meeting.

The Superintendent or Designated Administrator is responsible for convening meetings, notification of members, record keeping and arranging for reporting to the Board of Trustees. At the Annual Organizational Meeting in December, the Board President may appoint a Board member liaison to each of the committees. The Board member liaison will report to the Board on the activities of the committee.

Member selection and terms are specified for each committee. All members are approved by the Board following the recommendation of the Superintendent or Designated Administrator for each committee.

Curriculum Council

Charge: Studies and advises on curriculum issues, acts on sub-committee reports, reports to Administrative Council, and makes recommendations to the Board.

Designated Administrator: Assistant Superintendent, Curriculum and Instruction

Membership and Terms: Board member; four community volunteers with three-year non-renewable staggered terms; 8 LATA members with one year renewable terms, 1 PTA Council representative with a one year renewable term, and two principals with one year renewable terms.

Meeting Schedule: Monthly to quarterly, as needed.

Formal reporting to Board: As needed; at least once per school year.

Citizens' Advisory Committee for Finance

Charge: Oversees long-term district financial issues, including facilities needs; monitors expenditures of parcel tax funds; makes recommendations on major, long-term financial decisions to the Board

Designated Administrator: Superintendent

Membership and Terms: Representatives appointed by local civic groups at Board request: Representatives are confirmed by appointing groups annually. Other members may be appointed directly by the Board of Trustees each year.

Meeting Schedule: At least once annually; more as needed

Formal reporting to Board: As needed, at least once per school year.

Budget Review Committee

Charge: Reviews district budget and makes recommendations for changes to the Board

Designated Administrator: Assistant Superintendent, Business

Membership and Terms: Two or three LATA appointees, CSEA appointee, Confidential Employees appointee, two principals chosen by Administrative Council, the Superintendent, the Assistant Superintendent for Instruction, the Director of Pupil Services, and three parent volunteers recommended by the Designated Administrator. Parent will serve three-year non-renewable, staggered terms.

Meeting Schedule: Meets five to eight times during the spring, or as needed.

Formal reporting to Board: Annually, prior to adoption of final budget; or more as needed

Consolidated Programs Committee

Charge: Oversees program and budget for categorical programs and makes recommendations to the Board about categorical programs and requirements.

Designated Administrator: Director of Pupil Services

Membership and Terms: Board member, Special Education and LEP staff members plus parent representatives for LEP, GATE, and Special Education. Parents will serve three-year, non-renewable staggered terms.

Meeting Schedule: Quarterly; more often if needed

Formal reporting to Board: As needed

Long Range Facilities Planning Committee

Charge: Makes recommendations regarding facilities to the Board, including school boundaries, configurations, opening and closing of schools, and priorities for construction and renovation.

Designated Administrator: Superintendent

Membership and Terms: Principals, two teachers appointed by LATA, two parents from every school selected by PTA or local site-level facilities committee, volunteers-at-large recommended by the Designated Administrator. Parents will serve three-year, non-renewable staggered terms.

Meeting Schedule: Varies; as needed. Can be intensive.

Formal reporting to Board: When appropriate

Technology Committee

Charge: Develops, oversees and updates Technology Plan; coordinates district technology activities, makes recommendations regarding technology to Board.

Designated Administrator: Assistant Superintendent, Curriculum & Instruction or principal designee

Membership and Terms: Interested staff members plus one to three parents per school recommended by the principal. Parents will serve three-year, non-renewable staggered terms.

Meeting Schedule: Twice annually; more if needed.

Formal reporting to Board: At least once annually; more if needed

Ad Hoc Committees

City/School Subcommittee

Agendas from previous meetings.

Fields Committee

Charge: Coordinates use of and improvements to fields for youth sports and other recreational needs, makes recommendations to the Board regarding fee schedules, usage and regulations.

Designated Administrator: Assistant Superintendent, Business

Membership and Terms: Maintenance staff, user group representatives, City staff, two school neighbors recommended by Designated Administrator and approved by the Board. Parents will serve three-year, non-renewable staggered terms.

Meeting Schedule: Semi-annually or more often if needed

Formal reporting to Board: At least once annually, more if needed

District Bilingual Advisory Committee

As used here "bilingual" means a program for Limited English Proficient students (rather than a specific type of class such as a class taught in two languages).

Responsibilities: Ed. Code sets the following duties:

Has the opportunity to advise the governing board regarding:

• A timetable for and development of a master plan for bilingual education
• A districted needs assessment on a school-by-school basis
• District bilingual education goals and objectives
• Administration of the language census [State form R30, LEP pupil count]
• Review and comment on the written notification of initial enrollment
• Review and comment on any related waiver request

Designated Administrator: Director of Pupil Services

Membership and Terms: One parent of a current or former LEP student from each school, Director of Pupil Services, ESL staff members invited depending on topic of discussion. The parent member for each school is elected or ratified by the site Bilingual Advisory Committee. The majority of members must be parents not employed by the district.

Term of office will be one year renewable.

This committee may vote to delegate its functions to another existing committee such as the Consolidated Programs Committee. In that event, the membership of parents of LEP students shall be made up of at least the same percentage as that of the LEP students in the district.

Meeting Schedule: Quarterly or as needed.

Formal reporting to the Board: As needed

Adopted by the Board: 17 November 1997